From quickly building waivers from templates and simplifying the notarization process to tracking compliance, lien waiver management software can solve many challenges that arise within the construction industry. But choosing software to manage subcontractor lien waivers isn’t an easy decision. After all, you’re investing in a service, not to mention the time needed to learn a new system.
We reviewed the top four lien waiver management software brands, Oracle Textura, Procore, Flashtract, and GCPay. By comparing the pros and cons of each system, you’ll know which solution is the best fit for your team’s needs. But first, let’s unpack what features you should look for in the ideal lien waiver solution.
What to Expect from Your Lien Management Software
When choosing the right lien waiver exchange partner, you need a software provider that can speed up your processes, integrate with your existing ERP and offer a wide range of features for both the general contractors and subcontractors who use it.
Below are some key benefits to look out for:
- Reduce double data entries by integrating with your existing ERP software
- Subcontractors are notified before their compliance documents meet their expiration date
- Require and guarantee the receipt of lien waivers for payment to happen
- Secure electronic payment and lien waiver release
- Remote online notary that enables notarization from the comfort of your desk
- Cut processing time by automating approval for payment workflows
- Insight on outstanding AFPs, SOVs, waivers, and compliance documents from one platform
Oracle Textura
Used by many small and medium-sized construction companies, Textura claims to “make payment management easier across the supply chain.” Textura boasts a 4.1-star rating on G2.com and has features that enable the efficient creation and exchange of lien waivers, as well as compliance tracking and integration with key ERP providers such as Vista, Yardi, and Sage 300.
Many Textura users like that the software is an Oracle brand. Despite this, Textura’s complexity can make it difficult to learn — and the product pricing is vague. While Textura has electronic notarization, it does not natively enable remote, online notarization.
Key Differences vs. GCPay
- Digital signatures are an extra cost
- No out of the box online notarization
- No bilingual support
Flashtract
Flashtract positions itself as a customer-centric billing and payment automation solution for contractors and subcontractors. Founded in 2019, Flashtract is the youngest solution provider on this list, which may be why there are no public product reviews available on G2.com.
Flashtract integrates with most ERP systems. While they have consistently improved their product, some features that are crucial to the lien waiver exchange process are still missing. Flashtract currently lacks compliance tracking, ePayments and notarization support. Despite their strong customer service, they do not provide bilingual support.
Key Differences Vs GCPay
- No tier subcontractor billing
- No out of the box online notarization
- No ePayment feature
- No bilingual support
Procore invoice Management
Procore sees high use by an equal number of small and medium-sized construction businesses. With a high 4.5 star rating on G2.com, Procore has a payment structure that is based on the total construction value of your projects and integrates with commonly-used ERPs.
Procore’s focus on providing a holistic project management solution means that many ‘on-the-ground’ tasks aren’t streamlined. Lien waiver compliancy, for instance, isn’t tracked, ePayments aren’t possible and there are no features to help with notarization. In fact, creating and exchanging lien waivers in Procore is only possible through integration with a third-party app, such as “Built’s lien waiver software.”
Key Differences vs. GCPay
- No compliance tracking
- Lien waiver exchanges need a 3rd party integration
- No tier subcontractor billing
- Digital signatures are an extra cost
- No out of the box online notarization
- No ePayment feature
- No bilingual support
GCPay
GCPay is built to simplify the payment and lien waiver process between contractors and subcontractors. GCPay has a 4.6-star rating on G2.com – the highest out of all the software options.
Primarily used by mid-market companies, GCPay has many features that smooth out the lien waiver process, including compliance tracking, remote and online notarization, ACH payments and the ability to easily generate and send lein waivers. From a pricing perspective, GCPay users pay a flat fee per project — so you only pay for what you use.
Here’s how GCPay’s features compare with Procore, Flashtract, and Textura.
GCPay | Procore | Oracle Textura | Flashtract | |
Lien Waiver Exchange | Yes | Requires integration with other apps | Yes | Yes |
Compliance Tracking | Yes | No | Yes | Yes |
Customizable Project Workflow & Approval Routing | Yes | Yes | Yes | Yes |
ERP Integration | Vista, Sage 300, Sage 100, CMiC | Vista, Sage 300, Sage 100, Spectrum, QuickBooks | Yes, Sage 300, Sage 100, CMiC and Viewpoint | Yes, Sage, CMiC, and Viewpoint ERPs can all be integrated |
Digital Signature | Yes | Yes, with a plug-in provided at an additional cost | Yes, with a plug-in provided at an additional cost | Yes |
Remote Online Notarization | No | Electronic Notarization. Signer must be present | Electronic Notarization. Signer must be present | |
ACH ePayments & Lien Waiver Release | Yes | No | Yes | No |
Pricing | Flat fee per project — you pay for what you use | Annual upfront fee based on Total Construction Value | Project fee based on contract value | Not available |
G2 Rating | 4.6 | 4.5 | 4.1 | X |
Capterra Rating | 4.6 | 4.5 | 2.1 | 4.9 |
Find the Right Solutions Provider for You
Instead of diving head first into new software and turning your whole system upside down, find a provider that can integrate easily with your current processes and save you time in the long run. Fortunately, all the providers highlighted above offer a free demo, letting you can see how the software works before you make a decision.
If you want superior customer support, online notarization and a platform that will cut your payment processes by 70%, then look to GCPay. To discover what else makes GCPay stand out from the crowd for yourself, book a demo with one of our consultants today.
